BYLAWS OF THE
Adopted December 3, 1987
CREIGHTON UNIVERSITY GRAYBACKERS
Last Amended October 18, 2011
ARTICLE I. NAME
The name of this organization shall be Creighton University Graybackers
ARTICLE II. PURPOSE
The purpose of the organization shall be to provide a means of fellowship for former employees of Creighton University, to maintain liaison with the University for discussion of matters of common interest, to continue the Creighton family spirit of helpfulness and good will, to perpetuate those principles that have come to be regarded as the ideals of the University, and to participate in activities that are of service to the individual and the University.
ARTICLE III. MEMBERSHIP
Section 1. QUALIFICATIONS.
Membership in the Creighton University Graybackers shall be open to any former member of the faculty, administration, or support staff of Creighton University who meets one of the following qualifications:
An official retiree, defined as a person who has terminated University employment at age 60 or later and has completed 10 or more years of benefit-eligible service to the University.
A former employee, not meeting the qualifications specified in Section 1.a.1., who was employed by the University at least half time, for at least ten years, and is not engaged in full-time employment elsewhere. Part or all of the employed service may have been contributed.
A former University employee not meeting the qualifications specified in Section 1.a.1. or 1.a.2., who is granted regular membership by special action of the Board of Directors.
Spouses of deceased Graybackers may become associate members by paying the annual associate membership fee and will be eligible for all membership privileges except voting rights and the right to serve as an officer or director. The associate membership fee shall be one half of the regular membership fee.
Section 2. DUES.
The annual membership fee (dues) shall be $10, payable on October 1, the start of the membership year. However, a person eligible for membership may join anytime during the calendar year upon paying the regular fee. For those paying the fee and becoming members between October 1 and May 31 of the next year, the fee for the following membership year is payable October 1. For those paying the fee and becoming members between June 1 and September 30, membership for the year beginning October 1 is included.
Section 3. DUES-FREE MEMBERSHIP.
Members of the Graybackers in good standing may become eligible for dues-free membership in one of two ways:
Graybackers who have been members for five or more years and are no longer able to regularly attend meetings due to a disability may request Complimentary Membership or be nominated for it by another member. In each case the Graybackers Board of Directors must approve the awarding of Complimentary Membership.
Graybackers who have been members for 20 or more years are awarded Life Membership automatically.
Complimentary and Life Members are eligible for all benefits of regular membership.
ARTICLE IV. OFFICERS AND DIRECTORS
Section 1. OFFICERS.
Officers of the organization shall be President, Vice President, and Secretary-Treasurer. Terms of office shall be one year. Officers may serve no more than three consecutive years in the same office, except a person serving as Secretary-Treasurer may be re-elected for an unlimited number of consecutive one-year terms in that office.
Section 2. BOARD OF DIRECTORS.
The Board of Directors of the organization shall consist of six members including the President, Vice President, Secretary-Treasurer, and three other elected members. The three members other than the officers shall serve for three years, one being elected each year. Initially, one will be elected for a one-year term, one for a two-year term, and one for a three-year term. A director may be elected for no more than one full term.
Section 3. NOMINATION AND ELECTION.
Election of officers and directors shall be held at the annual meeting in the month of October.
The President shall appoint a Nominating Committee of up to three from the membership. The Nominating Committee shall present a slate of candidates, one nominee for each elective office, in writing in advance of the October meeting for transmittal to the membership with the annual meeting notice.
Additional candidates may be nominated from the floor at the annual meeting. If no nominations are made from the floor (and there are, therefore, as many candidates as there are positions to be filled, but no more), a motion to close the nominations is in order. If such a motion receives two-thirds of the legal votes cast, the candidates are thereby duly elected to the positions. If additional nominations are made from the floor, all elections shall be by written ballot.
A majority of all legal ballots cast is required to elect a candidate.
Section 4. OFFICER/DIRECTOR VACANCY.
A vacancy in the membership of the Board of Directors by reason of resignation, death, or otherwise shall be filled by a majority vote of the remaining members of the Board, except that a vacancy in the office of the President shall be filled by the Vice President. Such appointee shall serve until the vacancy is filled at the earliest annual meeting. A person elected to fill an unexpired term shall serve for the balance of that term and may be a candidate for the following full term.
Section 5. DUTIES OF OFFICERS.
The duties of officers shall be as follows:
To preside at all meetings of the organization and the Board.
To have general supervision over the activities of the organization and its committees.
To appoint with the advice of the other Directors the following committees:
Auditing, Benefits, Courtesy, Membership, Nominating, and Program.
To serve as an ex officio member of all committees.
To assist the President and to assume the responsibility of the President in his/her absence or inability to serve.
To maintain the minutes of the meetings of the organization and the Board.
To receive and answer correspondence of the organization.
To provide members written notice of meetings at least two weeks in advance of each meeting. Notice of the annual meeting shall include the slate of nominees for offices to be filled.
To be responsible for the financial records of the organization, including the collection of and accounting for dues, and to make a report at each meeting.
To pay all bills; however, payment of bills of $25 or more requires the approval of the President.
Section 6. DUTIES OF BOARD MEMBERS.
The Board of Directors shall have power and authority to regulate and govern the affairs of the organization and to control its assets. The Board shall determine policies and changes therein within the limits of the Bylaws of the organization, shall take such action as it considers necessary to carry out the purposes of the organization, and shall perform such other functions as the membership may direct.
The Board shall meet quarterly prior to the regular meetings and as called by the President.
ARTICLE V. COMMITTEES
Section 1. STANDING COMMITTEES.
There shall be the following standing committees:
Auditing. The Auditing Committee, consisting of at least two members, shall examine the financial records of the organization prior to the annual meeting. The committee shall report on the cash balances, receipts and disbursements and any other financial information deemed relevant. A copy of this report shall be made available to all members.
Benefits. The Benefits Committee, consisting of at least three members, shall be responsible for keeping up to date on matters pertaining to retiree benefits. A member who is an official retiree of the University, as defined under Article III. Section 1. a. 1., shall serve as chair of this committee and serve also as the Graybackers representative on the University Committee on Benefits.
Courtesy. The Courtesy Committee, consisting of up to eight members, shall extend courtesies to members in case of illness or death, and shall carry out telephone communication with the membership as needed.
Membership. The Membership Committee shall consist of up to eight members representing the various areas of the University. The committee shall initiate and maintain liaison with prospective retirees and promote membership and participation in the Graybackers.
Nominating. The Nominating Committee shall consist of up to three members. The committee shall present a slate of candidates, one for each elective office, prior to the annual meeting.
Program. The Program Committee shall consist of up to three members. The committee shall be responsible for the programs and activities of the organization.
Normally, chairs of the standing committees, or their representative, are invited to attend the regular meetings of the Board of Directors for the purpose of reporting on and coordination of activities. They shall have a voice, but no vote.
Section 2. SPECIAL COMMITTEES.
Special committees may be established as needed by the Board of Directors or by action of the members.
ARTICLE VI. MEETINGS
Section 1. REGULAR MEETINGS.
Regular meetings of the organization shall be held quarterly, with the annual meeting being held in the month of October.
Section 2. SPECIAL MEETINGS.
Special meetings of the membership may be called by the President or by a majority of the Board of Directors or shall be called upon written petition of twenty-five percent of the membership. Special meetings may act on such business only as was indicated in the notice of the meeting.
Section 3. QUORUM.
Fifteen members shall constitute a quorum for the transaction of business.
ARTICLE VII. DISSOLUTION
Upon dissolution of the organization, the Board of Directors, after paying all outstanding debts, shall direct the remainder of the treasury to the Creighton University Foundation.
ARTICLE VIII. AMENDMENT OF BYLAWS
These Bylaws may be amended at any regular business meeting by a two-thirds majority of the legal votes cast, provided a notice of the proposed amendment was mailed to the last known address of each member at least two weeks before the meeting.